A. JOB PURPOSE
1.0 To procure authorized works, goods and services that support the operational objectives of Workers’ Compensation Fund Control Board.
2.0 To ensure that all procurements are done in line with the provisions of the Public Procurement Act No.8 of 2020 and the Public Procurement Regulation of 2022 with strict adherence to the principles of Public Procurement
B. JOB RESPONSIBILITIES
• Receives purchase requisitions which are fully approved from end users and confirm availability of funds.
• Raises local purchases orders from well evaluated quotations which meet the specifications and user requirements and informs the supplier after approval
• Negotiates price and quality discount and delivery dates with suppliers in order to achieve value for money and timely delivery
• Expedites deliveries of orders through appropriate dialogue with suppliers
• Ensures goods delivered are of the correct quality, quantity, amount and specification .etc.
• Check invoices against purchase order to ensure accuracy of invoice
• Ensures rejected, damaged or unfit goods are quickly returned to suppliers for replacement or otherwise.
• Prepares Procurement Committee papers for goods and services accordingly
• Evaluates tenders for goods, works, services and submit reports to Procurement Committee for approval
• Maintains a progressive order numbering system for record and reports purposes.
• Resolves problems relating to incorrect deliveries incorrect invoices, delayed deliveries etc. by taking appropriate remedial actions.
• Conducts price reasonable analysis in line with the regulations and with reference to the Market Price Indices as issued by Zambia Public Procurement Authority.
• Performs all other duties diligently that are incidental to the foregoing.
C. JOB REQUIREMENTS
Candidates MUST have the following:
• Grade Twelve (12) School Certificate.
• Degree in Purchasing and Supply or Graduate Diploma CIPS Level 6
• At least five (5) years work experience in procurement and supplies function.
• be a full member of ZIPS
• A valid professional practicing certificate
• Drivers license will be added advantage
D. OTHER SKILLS REQUIRED
• Numerical and interpersonal skills.
• Good personal organization.
• Computer literacy.
• Good Report writing skills.
• Organizational and planning skills.
• Communication skills.
• Information gathering and monitoring skills.
• Problem analysis and problem solving skills.
• Judgment and decision-making ability.
• Skills involving driving light vehicles with valid license of at least 2 years
